REF NO: GS 79/23
Component: Office of The Chief Executive Officer
SALARY : R294 321 per annum (Level 07). Plus 13th Cheque, Medical Aid (Optional and
Housing Allowance) Employee Must Meet Prescribed Conditions
CENTRE : Greys Hospital: Pietermaritzburg
REQUIREMENTS : Senior Certificate
(Standard 10/Grade 12) or equivalent,
Secretarial/Administration Diploma or Certificate higher than Senior Certificate
from a recognized higher education
institution (Registered with the Department
of Higher Education and Training in terms of the Higher Education Act of 1997,
Three(3) to Five (5) years’
clerical/administrative experience in rendering
support service to senior executive management; Only shortlisted candidates
will be required to submit proof of experience/ certificate of service endorsed
by HR Department. Technical exercise will be done. Knowledge, Skills and
Experience: General computer literacy. Good telephone etiquette and above
average planning and organizing skills. Good people skills and high level of
reliability. Good written and verbal communication skills and ability to
communicate well with people at different levels and from different background.
Ability to act with tact and discretion and to identify and handle confidential
matters. Knowledge of the relevant legislations, policies, prescripts and
procedures applicable in the public sector. A valid driver’s license.
DUTIES : Provide effective and efficient personal assistant support services to the Chief
Executive Officer by: Rendering secretarial and receptionist support services
to the Chief Executive Officer; Receiving telephone calls and refer them to the
correct officials if not meant for the Chief Executive Officer; Controlling
incoming and outgoing correspondence and file and keep the mail register;
Keeping records of appointments and events in the diary of the Chief Executive
Officer; Ordering office supplies and keep register of goods ordered and
issued; Operating office equipment like fax machines and photocopiers;
Liaising with travel agencies to make travel arrangements for the Chief
Executive Officer; Checking the arrangements when relevant documents are
received; Arranging meetings and events for the Chief Executive Officer;
Identifying venues, invite stakeholders, organize refreshments and set up
schedules of meetings and events; Recording minutes of meetings; Drafting
routine correspondence and reports; Maintaining a good filing system in the
Office of the Chief Executive Officer; Tracking correspondence sent out from
the office to ensure deadlines are kept on information required by the Chief
Executive Officer; and Remaining abreast with the procedures and processes
that apply in the Office of the Chief Executive Officer. Provide effective and
efficient personnel administration support services by: Maintaining a leave
register for the Office of the Chief Executive Officer. Keeping and maintain
personnel records in the Office of the Chief Executive Officer. Keeping and
maintain the attendance register in the Office of the Chief Executive Officer.
Arranging travelling and accommodation logistics for the Chief Executive
Officer. Provide effective and efficient financial administrative support services
by: Capturing and updating financial reports in the Office of the Chief Executive
Officer. Checking correctness of
subsistence and travelling claims in the Office
of the Chief Executive Officer. Submitting subsistence and travelling claims for
approval. Consolidating documents for
Cash Flow Committee Meetings.
ENQUIRIES : Mr BM Shezi Tel No: (033) 897 3321
APPLICATIONS : applications to be forwarded to: The Human Resources
Management Office,
Greys Hospital Private Bag X9001, Pietermaritzburg, 3200.
FOR ATTENTION : Mrs M. Chandulal
NOTE : Directions to Candidates: Applicants are not required to submit copies of
qualifications and other relevant documents on application but must submit the
new Z83 form and a detailed curriculum vitae only. The Employment Equity
Target for this post is: African Male, White Male, Indian Male, and Coloured
Male
CLOSING DATE : 16 October 2023
